Declaration of Annual General Meeting (Preparation & Filing)

Company officers (Directors or Secretary) of a Zimbabwean registered company must file a Declaration of Annual General Meeting within 21 days of them holding an annual general meeting.

Failure to declare will result in your company being penalised, struck off the companies register and/or action against the directors of the company.

As a licensed consultant with the Deeds Companies and Intellectual Property (DCIP), we can prepare and file your company’s declaration of annual general meeting on your behalf saving you time and hassle.

Requirements (when appointing a director)

  1. Company name/number
  2. Date of annual general eeting

Process time

Most filings are processed at the Companies Registry within 5-7 working days, however if you need the documents earlier than that, inform us beforehand.


US$55.00 only including the Companies Registry fees.

What’s included in our fees?

  • File search
  • Preparation and filing of the declaration of AGM
  • Companies Registry fee

How to order

Order by calling or WhatsApp (0242) 709 883, 077 470 9378 or email

Important notes

It is a criminal offence not to file your declaration within 30. Your company and its officers may be prosecuted and the company struck off the register. Late filing also carries a penalty.

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Frequently asked questions

What is a Declaration of Annual General Meeting?

A declaration of annual general meeting is a mandatory annual filing that every Private Limited Company is supposed to file at the Companies Registry at least once every year after holding an annual general meeting. It is a to report by companies that the company has held its annual general meeting.

How often are Zimbabwean companies required to file a declaration of annual general meeting?

Every Private Limited Company needs to file a declaration of agm at least once a year.

Who is responsible for filing the declaration?

Company directors are responsible for the day to day running of the company hence they are the ones responsible for the filing.

Can I purchase this service if I did not register my company with Companies Made Simple?

Yes. Any individual or Zimbabwean registered Private Limited Company service without any problems.

How long will the process take?

It usually takes 5-7 working days for the express service.

Are there any other costs?

You need to pay an extra US$15.00 for file search.

What support does Companies Made Simple provide?

Company Made Simples’ customer service team are available to help you with any questions you might have with regards to your company’s declaration of agm. We will also assist you with the preparation and filing of the declaration.

Do you need some help?

Speak to a professional – call text or WhatsApp (0242) 753 168 or 0774 709 378

You delivered as you promised. My company registration was simple and your prices are affordable also. I will be refering people to you and I hope to work with you in the near future.

Moses Chauruka

Companies Made Simple Client

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Deeds, Companies and Intellectual Property registered consulatant.

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Copyright @2023 Companies Made Simple ®

Tel: (0242) 753 168

Mob: 077 470 9378


Copyright @2023 Companies Made Simple ®

Tel: (0242) 753 168

Cell: 077 470 9378